Event Proposal Form - Shire of Eisental


Please note that this form is also available in Microsoft Word format, and in paper hardcopy. Contact the Seneschal, or Exchequer for a paper hardcopy.
You are not limited to the size of the text boxes. Type as much information as necessary.

Instructions:


Read the Shire's Event Bid Proposal Policy.

Fill in the proposed event’s name, date and location.

Fill in the autocrat's name, contact information, and expiration date on their membership card. If co-autocrats will be running this event, you can list them in these feilds, separated by commas. Other staff should be listed in the last field on the form.

Fill in rough numbers for the budget items. You are not required to fill in every space, just leave blanks for items that will not be used. The Miscellaneous category is for things like Honorarium, Gas, Tolls, Telephone charges, Insurance Certificates, and Postage/Shipping costs. If you think something doesn’t fit, ask the Exchequer for help.

When filling in food costs, feel free to add other meals in the "Other" boxes if there is no existing category. The Total Food Costs will be automatically calculated for you on the Printable Format after you click the button.

The Total Event Cost will also be calculated for you on the Printable Format.

When complete, click the button labeled "Click Here for Printable Format". Please note that nothing on this page is saved once you close your browser. Use your browser's "Back" button to correct anything after you press this button, but do not close your browser until you have printed the next page.

Event Name:
Date(s):
Location:
Autocrat's Name:
Autocrat's Contact Information:
Autocrat's Membership Expiration Date:
Estimated Costs:  
Site/Occupancy Charges: $
General Supplies: $
Equipment Rental: $
Printing/Publications: $
Miscellaneous: $
Food Costs:  
     Breakfast: $
     Dayboard: $
     Feast: $
     Other: $
     Other: $
     Other: $
Entrance Fees:  
Due to the fact that each event can have different requirements for Fee categories, this part is very flexible.The offered categories are only suggestions, please feel free to use the room at the bottom for adding your own.
     Adult: $
     Child: $
     Feast: $
     Camping: $
     Other Fee: $
     Other Fee: $
     Other Fee: $
Break-even Attendance (For example: 200 adults on-board, 50 adults off-board):
Events and Staff:  
It would be nice to have a list of things going on at this event that you hope Shire members will help with.This way we know how much of our personal energies will need to be invested in this event. Examples: Masked Ball, Tournaments, Archery, Fencing, A&S competitions/classes/display, etc... You can also use this field to list any staff you already have enlisted to help you (Head Cook, Gatekeeper, Reservationist, etc).